Should you backup your Office 365 data?

Should you backup your Office 365 data?

While Microsoft’s Office 365 offers amazing benefits in data security, productivity, efficiency, and collaboration, the system by itself isn’t a comprehensive backup solution, especially if regulatory and compliance needs are present.

From physical damage to hacking and theft, user error to power outages, data is always at risk. While many are preparing for these problems, no plan is foolproof, and stories of data loss are far from rare, with the average data breach costing small businesses more than $120,000. According to SkyKick, about 32%of companies are impacted by data loss in the cloud, with the most common cause being deletion or employee error. Although nearly two-thirds of data loss is accidental, 20% is lost to malicious intent, including thieves and hackers.

Cloud Backup Saves Data, Time, and Money

Comprehensive cloud backup can be the difference between a slight blip and a total disaster. When an employee at a small New Jersey law firm in inadvertently deleted 50,000 files in the accounting department’s SharePoint library, the firm manager thought he’d need to recover the data from the recycling bin. A process that would need to be done file-by-file, and take an estimated six days. However, because their technology advisor recommended backing up SharePoint files with a cloud backup solution, all files were restored within hours.

Fact: having only one copy of your data is asking for trouble, whether it’s stored in the cloud or elsewhere. If your data isn’t backed up, you face a myriad of risk including loss of productivity, loss in revenue, significant damage to your reputation, and more.

Office 365 is an excellent service that gives you access to your data from virtually any place, at any time, on any device. As a software-as-a-service (SaaS) built on the industry-leading Azure public cloud, Office 365 offers users high reliability, geographic redundancy, and secure connectivity.

This should not, however, be confused with a comprehensive data protection solution. Microsoft does not back up O365 user data, and even their user agreement recommends customers use third-party solutions. Further, Microsoft doesn’t protect data from common issues like file corruption or everyday human error. Nor does it offer a way to easily revert to older versions if something goes wrong beyond their normal data retention policy.

Your IT services partner can help you evaluate your options, especially as they pertain to any compliance needs, and specifically discuss how implementing a backup solution can be cost-effective and seamless.

Cloud Backup Should be Easy to Use, and Recovery Should be Fast

Not all cloud backup solutions are created equal. When looking into a tool that can protect your data stored in the cloud, there are a few fundamental questions you should be asking your vendor:

  • What data is actually being backed up?
  • How is the backup data being stored and protected?
  • How often is data backed up, and how long is each backup version kept?
  • How easy is the data restoration process?

Businesses need solution that’s flexible, agile, and reliable with comprehensive data protection across the full Office 365 tenant, unlimited storage and retention of user data, and a hassle-free setup and run experience. And data recovery, when needed, should happen fast to get your company up and running with minimum downtime.

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